WHEN A NEIGHBOUR NEEDS TEN CARTONS
Wholesalers lend each other stock all the time and settle it later. Record who has your goods, what came back and what is still owed, and settle the rest in money when the goods do not return.
For businesses in Pakistan. Check features and limits on your plan.
6 + 2 + 2 = the 10 cartons you lent.
A trader from the next market calls: they are short of a brand their customer wants, and you have it. You send ten cartons and agree they will return them next week. The same thing happens the other way when you run short. Kept in memory or in a notebook, these loans are easy to lose track of, and the stock count no longer matches what is on your shelves. Stock loans record each one with the goods, the trader and the date it is due back.
HOW IT WORKS
Choose Lend or Borrow, pick the trader and add the products, in cartons or in pieces. Lending takes the goods out of your stock at once, and you cannot lend more than the branch actually has. Borrowing adds the trader's goods to your stock, so they can be sold like your own. An optional due date marks when they should come back.
Traders rarely return everything at once. Record each return as it arrives, for one product or several, and the loan shows what is still outstanding. A return can never be more than what is still out. When you give borrowed goods back, the stock must be on hand: if you have sold them since, settle that part in money instead.
If the trader keeps some of the goods, settle those lines in money at the agreed price. The money goes to the trader's real account, so it appears with their other dealings and payments. A line settled at zero closes without any money, for goods that were lost or given free. A settlement is final, so the loan screen asks you to confirm it.
THE EVERYDAY DETAILS
Settling creates a normal credit invoice to that customer, priced as you agreed. It appears in their balance, receipts and reports like any sale, and the screen shows the invoice total, including any tax on the products, before you confirm.
The supplier kept goods that were yours, so the amount is taken off what you owe them. It is recorded in their supplier account with the loan number, so their statement shows why the balance changed.
Keeping a supplier's goods works like a purchase: the amount is added to what you owe that supplier. If the trader is one of your customers, the amount goes to their advance balance, ready for their next purchase from you.
A FAMILIAR SITUATION
Imagine you lend ten cartons to a trader. A week later six come back, the trader keeps two and pays for them, and two are still with them. The loan shows 6 returned, 2 settled and 2 outstanding, which adds back up to the ten you sent. The illustration uses example quantities, not a real customer's records.
BEFORE YOU START
YOUR QUESTIONS
No. The loan is your record of the goods, kept in your own account. The other trader is saved as one of your customers or suppliers, and you can print a stock loan note for them to sign.
No. Lending takes the goods out of your stock at once, and the loan is refused if the branch does not hold that quantity. This also stops a cashier and a loan using the same last unit at the same moment.
Record each return when it arrives. The loan stays open and shows what is still outstanding until everything is returned or settled. You can mix returns and money settlements on the same loan.
Admins and branch managers can record loans, returns and settlements; branch managers only for their own branch. Cancelling a loan or undoing a return is for Admins only.
Yes. Each loan has a stock loan note with signature lines, and each return has its own return note. Both print on A4 or as a PDF, and an 80 mm slip prints on a thermal receipt printer.
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